Return-Path: <3nI_4YREKALMphkdliTVX-ghkXierZhhZeX.Vhf@scoutcamp.bounces.google.com> Delivered-To: admin@javaprosystems.co.ke Received: from fireblade.vivawebhost.com by fireblade.vivawebhost.com with LMTP id 6Eg9KMmP+GHnHgAAiRyquQ (envelope-from <3nI_4YREKALMphkdliTVX-ghkXierZhhZeX.Vhf@scoutcamp.bounces.google.com>) for ; Tue, 01 Feb 2022 03:41:29 +0200 Return-path: <3nI_4YREKALMphkdliTVX-ghkXierZhhZeX.Vhf@scoutcamp.bounces.google.com> Envelope-to: admin@javaprosystems.co.ke Delivery-date: Tue, 01 Feb 2022 03:41:29 +0200 Received: from mail-qv1-f72.google.com ([209.85.219.72]:52054) by fireblade.vivawebhost.com with esmtps (TLS1.2) tls TLS_ECDHE_RSA_WITH_AES_128_GCM_SHA256 (Exim 4.94.2) (envelope-from <3nI_4YREKALMphkdliTVX-ghkXierZhhZeX.Vhf@scoutcamp.bounces.google.com>) id 1nEiAi-0002aU-PT for admin@javaprosystems.co.ke; Tue, 01 Feb 2022 03:41:29 +0200 Received: by mail-qv1-f72.google.com with SMTP id x2-20020ad44622000000b0042555fbc04fso14550962qvv.18 for ; Mon, 31 Jan 2022 17:41:06 -0800 (PST) DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=google.com; s=20210112; h=mime-version:date:reply-to:feedback-id:message-id:subject:from:to; bh=BfXBcWcaH+69qn+EkNT/1TA9BRcRm1IUNnGC2CIbv6g=; b=r7zsRFSfFa+GDEoQooXf3mMoKbCzWZherMlZPIejyLUQiVrKsRyfMvDQmFrBGmd5ta sz7x+BsBYqIfT4HcdZPC6T1LFx06iMYUtU7HMeZMH4tHmzZC45SENsjjnt2UadBHkX7k xAVACBGLQI8ftEicx/FvUnmNdeLXDTKL0I/3/9u4OG7r8RWPUF8nGMzOuQZDPVeXizjY fNelgeZAQ+hR2Ha9WtGuoueMsE9RIh2PySXK0sicT5eTxQKjxn3tHFj7cAeyEJ88NQ64 UA6VOlSR1YVxsUX6lsAlhFJWvLX6sFBgYAZexp8dxjYBSPMX8jewnhmP1kK8Z4fkkV6F VEvQ== X-Google-DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=1e100.net; s=20210112; h=x-gm-message-state:mime-version:date:reply-to:feedback-id :message-id:subject:from:to; bh=BfXBcWcaH+69qn+EkNT/1TA9BRcRm1IUNnGC2CIbv6g=; b=ofX7jtHDX5+AgAMYb4IJQRBPkLfXdvmwjslmfC2o7Dw1pF2BCinjqVAaXawDd0kbDz AbyG/1Pd5id45M/bUCEqLTaAaUCzFoHalAMkjdAh7CIyak4slOKaNJhXjkmuv+IgY/UJ Z839nWFDBEGx5DiPqeDsMUbL3uFtDBjy441BtaLCW5rnMo14Wz1QpLqqwTGOLvozWH7y VpLnBBVVO2/5iBy7xGrhcIezRucnJQTx7y4j2wnXzo003x0PvDHU9iBofHfMvOQ1zMoT a3pMeUNJZCmcEyL/KEWfrINYpj2op4ZJvkS2BtRlplrNGhI+F/cBnRpjpaXn4Wbg7tLw OlAg== X-Gm-Message-State: AOAM532YO4ggOZFz7yYJFIONTJWEyjWZ0fg8H9uC6/+h6elFE4BtAx6s a8W5uAetPDh0/VA= X-Google-Smtp-Source: ABdhPJycpZlAbKzkQH1mcxEerja5XLo8Ojs0n/IwImZocjfoO4Z1piRLhQnr9CoyL3/WPCXx/KOv6lA= MIME-Version: 1.0 X-Received: by 2002:ac8:7d87:: with SMTP id c7mr17388871qtd.277.1643679644322; Mon, 31 Jan 2022 17:40:44 -0800 (PST) Date: Mon, 31 Jan 2022 17:40:44 -0800 Reply-To: The Google Workspace Team X-Google-Id: 4092147 Feedback-ID: P-11-0:C20188999:M110509327-en:gamma X-Notifications: GAMMA:<5ee6d5bd1256ceb742e9c6d3092f00c01ff1b887-20188999-111071454@google.com> X-Notifications-Bounce-Info: AXvZQxfUo_9zb_O9qNLK3sAPGVgiHfNPac5m6UnxjWokp-mQrn5yfKq3wGM5QqU87_ctqu_ItfyUNPGeWL6fJA19ps2rmoh1aAG0lCdLt_vEPhLXdH5TmuF_UBFGdQmQifSld8WfrG4_RFqCcHekgtsdG0b-VmrzO_Qa8yQLo8FU1KIn9ISJN2va1MW-wBr9fmg3T7zg_r8NI5_svHviK6ZA-BFZLxrkq460Rr24YTFO9pGM-HxEJrsOxyrlhOuKILjYItEQ2UsNjAwNjA0MDQxNTM1NTk2OTMzMg Message-ID: <5ee6d5bd1256ceb742e9c6d3092f00c01ff1b887-20188999-111071454@google.com> Subject: [Action Advised] Review new Workspace search history control for users From: The Google Workspace Team To: admin@javaprosystems.co.ke Content-Type: multipart/alternative; boundary="000000000000530da405d6eafd1c" X-Spam-Status: No, score=-7.7 X-Spam-Score: -76 X-Spam-Bar: ------- X-Ham-Report: Spam detection software, running on the system "fireblade.vivawebhost.com", has NOT identified this incoming email as spam. The original message has been attached to this so you can view it or label similar future email. If you have any questions, see root\@localhost for details. Content preview: Google Workspace logo Web & App Activity admin setting to be removed from Additional Google services starting March 29, 2022. Introduction of the new Google Workspace search history control for users. Notify your users about this change, and review the Additional Google services before March 29, 2022. 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3D"Google
Web & App Acti= vity admin setting to be removed from Additional Google services starting M= arch 29, 2022.
Introduction of the new Google Workspace search history= control for users. Notify your users about this change, and review the Add= itional Google services before March 29, 2022.

Dear Administrator,

We=E2=80=99re writing to let you know that starting March 29, 20= 22, we=E2=80=99ll introduce changes to the Google Workspac= e apps search experience. These changes will give users increased = control over their search data, and help clarify how that data is collected= and used.

What do I need to know?

Currently there are two settings that control search data collection acr= oss Google services. When turned on, thes= e settings can help users and admins choose to store search history from al= l Google apps (core Google Workspace services and additional Google services<= /a>) to access previous search terms and get better search results:

  1. For Admins: the setting called Web & App Activity that appears in the Additional Google service= s section of the Admin console.
  2. For Users: a setting also called Web & App Activity but on the= My Activity page.

Some organizations disable all Additional Google services so end users don=E2=80=99t have the option to turn Web & App Activit= y on and therefore don=E2=80=99t get access to recent searches in their Google Workspace apps.

Starting March 29, 2022, we=E2=80=99ll remove the Web &= amp; App Activity setting in the Admin console and introdu= ce a new end user setting on the My Activity page called <= strong>Google Workspace search history. This means end users will = be able to control the storage of their core Google Workspace services search history data after March 29, 2022.

What does this mean for my organization?

Users who have Google Workspace search history enabled = =E2=80=94and perform searches in Google Workspace apps lik= e Gmail and Drive=E2=80=94 will see their= search history shown as suggestions before or as they type their searches = in these products. These apps will show a message letting users know that s= earch history is enabled.

3D""

In addition to the new Google Workspace search history = setting, the end user Web & App Activity setting will continue to exist= . However, Web & App Activity will control storage of search data from = Additional Google services only, and will remain disabled = by default for new users.

Important details about the new search history setting

  • The new Google Workspace search history setting will be on by= default but all users will have the option to turn it off.
  • Users will be able to set control how long their Google Works= pace search history is stored.
  • Users will have any existing data retention settings in Web & App= Activity applied to Google Workspace search history. The = default time period for the data retention setting is 18 months.
  • Any users marked under the age of 18 by their admin that have controlled access to Google services by age, will hav= e Web & App Activity disabled from their account and will be unable to = turn it on.

Any searches done in Workspace apps before March 29, 2022 will be available in the user=E2=80=99s Google Workspace search = history if both end user and admin Web & App Activity settings= are enabled when this changes goes into effect.

Users with Google Workspace search history enabled will= also be able to see and delete their search data, and to opt out of collec= ting this data altogether.

Note: Google Workspace does not use Customer Data for a= dvertising purposes.

What do I need to do?

You should notify your users about the new Google Workspace sear= ch history control which will be automatically available to all of= your users starting March 29, 2022. You can also review a= ny Additional Google servic= es outside of Google Workspace if you=E2=80=99re conce= rned about your search and activity data being collected, and consider rest= ricting access to these services by turning a service= on or off for Google Workspace users, or using= groups to customize service access.

FAQ

See our FAQs for more details.

We=E2=80=99re here to help

If you have questions or need assistance, please contact Google Workspace support.
When you call or submit your support case, reference issue number 1836166= 21.

Thanks for choosing Google Workspace.

=E2=80=94 The Google Workspace Team

=C2=A9 2022=C2=A0 Google LLC=C2=A01600 Amphitheatre Parkway, Mountain = View, CA 94043

You have received this important update about your Google Workspace= account because you=C2=A0designated this email address as a primary or sec= ondary contact for mandatory service communications in your Google=C2=A0Admin = console=C2=A0profile.

3D"" --000000000000530da405d6eafd1c--